Bid & Sales Operations Specialist - MENA

ABOUT ALTA ARES Alta Ares is an air defense Neoprime. We build AI-guided interceptors to counter drones and cruise missiles, along with the software platform that powers them. Our customers are NATO-aligned militaries and defense institutions, and our systems are regularly deployed during live exercises and operational demonstrations across Europe, the Middle East, and Asia. Founded in 2024, we have grown to 90 people, raised over $60M, and increased revenue 40× this year. We are now entering a new phase of international expansion, industrial scaling, fundraising, and product development. Role & Missions Bids and proposals - Own responses to RFIs, RFQs and RFPs across MENA from receipt to submission: compliance matrix, bid schedule, owners and deadlines. - Run the bid/no-bid process and prepare qualification summaries for the Head of Sales. - Write and assemble technical, commercial and administrative volumes, working with Paris on technical content and pricing. - Prepare local content, industrialization and offset sections in line with GAMI and SAMI expectations. - Manage the bid calendar on local time and coordinate inputs across Abu Dhabi, Riyadh and Paris. - Handle Arabic/English translation, formatting, quality review and submission through client portals. - Maintain a library of reusable proposal content, past-performance references and templates. CRM and pipeline management - Own the CRM for all MENA accounts, opportunities and contacts, keeping data complete, accurate and current. - Track each opportunity from lead to tender to award, with clear stages, values, probabilities and next steps. - Produce the bi-weekly pipeline, forecast and activity report for the Head of Sales MENA. - Run win/loss reviews and capture lessons learned for future bids. - Track tenders, procurement plans, competitor activity and partner news across the MENA defence market. Sales operations and coordination - Coordinate and support the Business Development Associates on bid inputs, CRM updates and reporting. - Prepare briefing packs, presentations and meeting notes for client and partner meetings. - Draft proposal-related correspondence, NDAs, teaming agreements and MoUs with clients and partners. - Maintain vendor registrations and company qualification files with Saudi and regional entities. - Coordinate visits, demonstrations and delegations to and from Paris. Candidate profile - 3 to 5 years' experience in defence, security or government contracting, with hands-on bid or proposal management. - Track record writing compliant responses to government tenders, ideally for GCC - Experience maintaining a CRM and producing pipeline reports (e.g. HubSpot, Salesforce). - Based in Abu Dhabi or willing to relocate. - Organised and self-directed, comfortable managing multiple deadlines with a small, distributed team. - Strong Microsoft Office skills, particularly Excel and PowerPoint. Nice to have - Background with a defence OEM, systems integrator or local partner. - Familiarity with local content, offset or industrial participation requirements. - French language. - Security clearance or experience handling classified material.