Corporate Secretary

ABOUT AIRWALLEX Airwallex is the AI-native financial operating system for a real-time, intelligent economy. More than 676,000 businesses, including McLaren Racing, Qantas, SHEIN, and TikTok, use us, directly or through our platform partners, to run their financial operations or build and monetize financial products of their own. We started in Melbourne in 2015 to build the infrastructure global commerce runs on. We're the regulated backbone behind global payments: not by accident, but by design. A decade plus, 85+ licenses, and a financial infrastructure spanning North America, Europe, the Middle East, and Asia-Pacific. We're co-headquartered in San Francisco and Singapore, with more than 2,300 people across 27 offices. We hire builders with founder-level energy, people who move fast with good judgment, dig in with real curiosity, and make calls from first principles rather than waiting to be told what to do. Read our operating principles https://www.airwallex.com/en-us/operating-principles to see it in full.   About the team The Legal, Risk & Compliance (LRC) team at Airwallex is a collaborative group of legal minds and risk management experts. We're passionate about safeguarding Airwallex's operations, fostering a culture of compliance and ethical conduct, and ensuring we navigate the global financial landscape with integrity. We provide expert guidance and support to all areas of the business, proactively identifying, mitigating, and managing legal and financial risks. What you'll do As Corporate Secretary within the Corporate Legal team, you'll manage the full spectrum of company secretarial and corporate governance matters across Airwallex's growing portfolio of licensed entities worldwide. You'll help keep our global entity structure compliant, well governed, and ready to support the company's expansion plans. Working closely with the Head of Corporate Legal, Corporate Development & Investor Relations, Finance, Tax, People & Talent and Regulatory Legal, you'll oversee board and committee governance, entity lifecycle management, statutory compliance and equity administration. This is a chance to build and own the corporate secretarial function for a cross-border fintech operating in over 20 markets. This role is based in San Francisco or New York. Responsibilities: - Handle the full spectrum of company secretarial matters for licensed entities across regions, including incorporation, restructuring, capital injections and winding down of entities, alongside statutory and regulatory filings across jurisdictions. - Organize and facilitate board, committee and general meetings, including preparing agendas, resolutions, minutes and presentation materials, and manage follow-ups and action item tracking. - Maintain statutory registers, board books, minute books and corporate records for all group entities, keeping them accurate and accessible across the organization. - Support Options and RSU administration and shareholder-related matters, partnering with People & Talent and Corporate Development. - Keep the group compliant with licensing conditions, regulatory obligations and internal governance standards in every jurisdiction Airwallex operates in, and advise on governance improvements. - Liaise with external company secretarial service providers (e.g. Tricor), regulators, auditors and external counsel so filings and governance operations run to time. Who you are We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory. Minimum qualifications: - 5+ years of experience in company secretarial, corporate governance or related roles within financial services, fintech or another regulated industry. - Proven track record supporting boards and senior management in a global or regional corporate structure, managing competing priorities across multiple time zones. - Prior experience managing multi-jurisdictional entities and complex group structures, including entity incorporation, restructuring and statutory compliance across different legal regimes. - Strong knowledge of corporate governance frameworks, directors' duties and regulatory compliance requirements across multiple jurisdictions. - Excellent written and verbal communication skills, with the ability to prepare clear, concise board materials and interface effectively with directors, regulators and cross-functional stakeholders. Preferred qualifications: - J.D., professional company secretary qualification (ACG or FCG, formerly ICSA), or equivalent - Experience in a high-growth fintech, payments or technology company, ideally with exposure to cross-border structures and licensed entities. - Proficiency with board portal tools (e.g. Diligent) and entity management systems, and a willingness to use technology to improve governance processes. - Exposure to public-company readiness or pre-IPO governance workstreams. APPLICANT SAFETY POLICY: FRAUD AND THIRD-PARTY RECRUITERS To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com http://airwallex.com email address. Please apply only through careers.airwallex.com http://careers.airwallex.com or our official LinkedIn page. Airwallex does not accept unsolicited resumes from search firms/recruiters. Airwallex will not pay any fees to search firms/recruiters if a candidate is submitted by a search firm/recruiter unless an agreement has been entered into with respect to specific open position(s). Search firms/recruiters submitting resumes to Airwallex on an unsolicited basis shall be deemed to accept this condition, regardless of any other provision to the contrary. EQUAL OPPORTUNITY Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent. We don’t regard color, religion, race, national origin, sexual orientation, ancestry, citizenship, sex, marital or family status, disability, gender, or any other legally protected status when making our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.