Payment Operations Specialist

Capchase is on a mission to transform how hardware and software companies sell and get paid, revolutionizing the equipment financing space. Recently named a 2026 Monitor Best Company in Innovation, we're recognized for embedding flexible payment terms directly into the sales workflow, helping teams close faster without the friction of a separate financing system. We're the modern platform for financing leading enterprise solutions: built for direct and channel sales motions, with $2B+ funded, approvals in seconds, and a seamless experience for both sellers and buyers. Backed by leading fintech investors including 01A, Thomvest, QED, SciFi, and Invesco, we've raised $700M+ in equity and debt to fuel our growth. In just over five years, we've scaled from four co-founders to 80+ Capchasers across 10 markets, supporting thousands of companies globally and processing billions in payment volume. Since our launch in 2020, we've achieved several milestones: ➡ 10K+ active vendors, channel partners and buyers 🙌 Built a team representing over 15 nationalities 🌎 Active in 10 markets 📈 Top decile YoY growth 👫 Built an awesome culture https://www.notion.so/9f798084322a4a719654b38ac108645a?pvs=21. In December 2024 we reached the top of the Installment Payment, BNPL category on G2 https://www.capchase.com/lp/g2-installment-payment-bnpl-software-report, #1 in B2B. Why work with us? Help accelerate an industry! At Capchase, we are transforming how software and tech-enabled hardware equipment gets financed, we move and innovate fast. We’re always looking for the brightest minds to join us. We’re a diverse team of 15+ nationalities with a shared passion for helping innovative companies thrive. Join the climb with us! ABOUT THE ROLE We're looking for a highly analytical, detail-oriented, and proactive Payment Operations Specialist to join one of the most dynamic and critical teams at Capchase. Payment Operations sits at the center of our business, where everything from deal origination and approvals to funding and customer repayments comes together. Our team ensures deals are accurately deployed, funds move on time, and every transaction is properly reconciled. This is more than a payment processing role. You'll own critical daily operations while helping us build smarter, more scalable processes. We're looking for someone who is naturally curious, questions things that don't look right, and enjoys understanding how systems work. Someone who doesn't just flag an issue, but investigates its cause, understands its impact, and helps find a solution. You'll work closely with Finance, Capital Markets, Risk, Product, Engineering, and other Operations teams, combining accurate daily execution with continuous improvement. WHAT YOU'LL DO OWN DAILY PAYMENT OPERATIONS - Review, validate, and deploy approved deals, ensuring financial details, documentation, payment schedules, and approvals are accurate. - Execute and monitor vendor payouts, customer collections, refunds, and other money movement activities across payment rails and currencies. - Perform daily cash and payment reconciliations, investigate discrepancies, and resolve failed, returned, duplicate, or misapplied transactions. - Independently manage time-sensitive priorities while maintaining accuracy and meeting banking deadlines. INVESTIGATE, QUESTION, AND IMPROVE - Challenge unusual transactions, inconsistent information, or suspicious payment instructions before processing. - Investigate operational issues and platform bugs, identify root causes, assess their broader impact, and drive resolution. - Develop a strong understanding of our platform and the end-to-end transaction lifecycle, from deal origination through funding and repayment. - Identify opportunities to simplify, automate, and scale workflows using modern tools, including AI agents and automation. - Partner with Product and Engineering to improve platform functionality, test solutions, and strengthen operational controls. COLLABORATE AND TAKE OWNERSHIP - Coordinate with Finance, Capital Markets, Risk, Collections, and Customer Operations to resolve issues and ensure smooth handoffs. - Communicate blockers, risks, and outstanding items clearly and proactively, following through until resolution. - Support operational reporting, month-end reconciliations, and other cross-functional initiatives. WHAT YOU'LL NEED - 2+ years of experience in operations, payments, treasury, or another analytical, execution-focused role, ideally in a fast-paced environment. - Exceptional attention to detail and critical thinking. You notice inconsistencies, question assumptions, and understand the importance of financial accuracy. - Strong analytical and problem-solving skills, with confidence working with large datasets and investigating complex issues. - Curiosity and a systems mindset. You want to understand how things work, why problems happen, and how processes can be improved. - Strong ownership and independence. You take initiative, follow through, and know when to escalate. - Comfort with technology, including Excel/Google Sheets, new platforms, and an interest in AI tools and automation. - Familiarity with US payment rails, including ACH and wire transfers, or comparable payment systems. - Excellent communication skills and the ability to collaborate effectively across teams. - Ability to prioritize and maintain accuracy in a fast-paced, time-sensitive environment. - Fluent English, written and spoken. - Availability to work US Eastern/Central business hours. We value analytical ability, sound judgment, and willingness to learn over a specific degree or extensive industry experience. NICE TO HAVES - Experience in fintech, lending, banking, or B2B payments. - Familiarity with SQL, BI tools, scripting, or automation platforms. - Experience improving operational processes, controls, or internal systems. - Experience using AI agents or automation tools in daily workflows. - Spanish fluency. WHY WORK WITH US Help accelerate an industry At Capchase, we’re building a category that hasn’t existed before, so we mean it when we say every day is different. We’re always looking for the brightest minds to join us. We’re a diverse team of 15+ nationalities with a shared passion for helping innovative companies thrive. Join the climb with us! We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.