Office Coordinator

Tenstorrent is leading the industry on cutting-edge AI technology, revolutionizing performance expectations, ease of use, and cost efficiency. With AI redefining the computing paradigm, solutions must evolve to unify innovations in software models, compilers, platforms, networking, and semiconductors. Our diverse team of technologists have developed a high performance RISC-V CPU from scratch, and share a passion for AI and a deep desire to build the best AI platform possible. We value collaboration, curiosity, and a commitment to solving hard problems. We are growing our team and looking for contributors of all seniorities. Tenstorrent is looking for a dynamic, bilingual Office Coordinator to manage our workplace operations in our Tokyo office and assist our remote workforce in the APAC region. Reporting to the Manager of Global Workplace Operations, the successful candidate will utilize Japanese and English fluency to align regional requirements with our international frameworks. This vital role encompasses managing the employee onboarding journey, overseeing financial and spatial resources, and supervising vendor partnerships and snack programs, all while maintaining rigorous local Japanese workplace safety and compliance regulations. Functioning as a Workplace Business Partner, you will drive cross-functional synergy with HR, IT, and Marketing, collaborating with global peers to refine operational consistency and optimize the workplace culture. This role is on-site, based out of Toranomon Hills, Minato City, Tokyo, Japan. We welcome candidates at various experience levels for this role. During the interview process, candidates will be assessed for the appropriate level, and offers will align with that level, which may differ from the one in this posting. Who You Are • Fluent in Japanese and English. • 2+ years of office management experience, ideally within a tech or fast-paced startup environment. • Proficient in office software and project management tools (e.g., Microsoft Office Suite, Google Workspace, Asana, Slack). • Able to anticipate challenges, solve problems, and execute effectively under pressure. • Comfortable working in a fast-paced, ever-evolving office environment. What We Need • Proactively oversee daily office operations to provide a functional, welcoming environment that reflects our culture. • Partner with global operations to align with international standards, improve the workplace experience, and drive end-user engagement. • Advocate for the Tokyo office and the remote APAC workforce by driving culturally aligned events and improving the employee experience. • Work closely with the IT team as the primary point of contact in Japan to deal with on-site troubleshooting. • Ensure the office adheres to local health, safety, and fire regulations, coordinating with building management and security on access control, badges, and emergency procedures. What You Will Learn • Master the management of physical office spaces, budgets, and vendor ecosystems while scaling a high-energy, collaborative environment. • Gain hands-on experience planning and executing events of varying sizes and types within a fast-growing, multinational startup. • Develop an understanding of IT infrastructure with the ability to further advance your skills and experience, as desired. Tenstorrent offers a highly competitive compensation package and benefits, and we are an equal opportunity employer. This offer of employment is contingent upon the applicant being eligible to access U.S. export-controlled technology. Due to U.S. export laws, including those codified in the U.S. Export Administration Regulations (EAR), the Company is required to ensure compliance with these laws when transferring technology to nationals of certain countries (such as EAR Country Groups D:1, E1, and E2). These requirements apply to persons located in the U.S. and all countries outside the U.S. As the position offered will have direct and/or indirect access to information, systems, or technologies subject to these laws, the offer may be contingent upon your citizenship/permanent residency status or ability to obtain prior license approval from the U.S. Commerce Department or applicable federal agency. If employment is not possible due to U.S. export laws, any offer of employment will be rescinded.