Executive Assistant

ABOUT US Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces. Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected. About the Role As Executive Assistant at Harmattan AI, you will serve as a trusted right-hand partner to our founders, ensuring seamless coordination across his priorities, stakeholders, and strategic initiatives. You will be embedded at the heart of a founder-led environment operating at the intersection of advanced technology and national security — where the pace is relentless, discretion is paramount, and your impact is direct. The C-Suite operates across multiple time zones, engaging daily with government officials, investors, and senior defense stakeholders. This role demands a resilient, solutions-oriented individual who can anticipate needs, act with precision, and communicate with confidence at the highest levels. Responsibilities Executive Support - Provide senior-level, strategic EA support across all business and personal priorities - Manage a highly complex and evolving international calendar with strong prioritisation and proactive anticipation - Act as a professional gatekeeper and communication filter, managing inbound requests with sound judgment - Prepare briefing materials and ensure preparedness for all engagements - Track actions and ensure consistent follow-through across key initiatives Stakeholder & Communications Management - Coordinate interactions with senior stakeholders, including government, investors, and strategic partners - Draft and manage high-quality communications in both Swiss German and English - Build and maintain strong relationships across internal and external networks Operations & Logistics - Manage complex international travel planning and logistics - Act as a central point of coordination across business and leadership activities - Support ad hoc projects linked to strategic and operational priorities - Maintain organisation, structure, and efficiency within a fast-moving environment Candidate Requirements - At least 5–10 years of proven experience supporting in a high-performance environment (private equity, private office, or equivalent) - Fully bilingual in Swiss German and English, with exceptional written and verbal communication skills - Strong track record of operating in fast-paced, international, high-pressure settings - Outstanding technical capability and confidence using modern productivity tools, including AI - Demonstrable ability to manage complexity with precision and sound judgment - High levels of discretion, professionalism, and emotional intelligence - Highly organised, detail-oriented, and naturally proactive - Calm, solutions-driven mindset with the ability to anticipate needs before they arise - Excellent, verifiable references We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.