Supply Chain Specialist

About TensorWave Our mission is simple: deliver seamless, secure, reliable, and resilient AI compute at scale. We've built a versatile cloud platform that eliminates infrastructure barriers, empowering builders to focus on innovation instead of fighting their stack. Because breakthrough AI should move at the speed of ideas, not infrastructure. About the Role We’re looking for a Supply Chain Specialist to join our team during an exciting phase of growth. In this role, you will own the end-to-end purchase order lifecycle, serving as a vital bridge between Engineering, Data Center Operations, Finance, and our supplier network. By ensuring rigorous tracking and timely receiving, you will provide critical operational support to deployment teams while maintaining pristine system records. This is a hands-on position tailor-made for a detail-oriented professional who values data integrity, streamlined processes, and diligent execution. You will gain firsthand insight into how state-of-the-art AI data centers are built, playing a direct role in scaling our procurement infrastructure as the organization grows. What You’ll Do Procurement Operations - Request Triage & Validation: Evaluate incoming purchase requests and verify program details, site information, ship-to locations, line items, and NetSuite coding against vendor quotes. - Vendor Compliance & Risk Management: Ensure suppliers are fully onboarded and payable within the AP platform prior to PO issuance, collaborating closely with Security and Legal team as needed. - PO Issuance & Order Management: Release approved purchase orders, secure vendor order acknowledgements, and reconcile discrepancies in pricing, quantities, part numbers, or ship dates prior to fulfillment. - Lifecycle Maintenance: Manage change orders, cancellations, and recurring agreements for ongoing software subscriptions and services. Invoices, Payments & Tax Compliance - Financial Reconciliation: Partner with Accounting and Accounts Payable to resolve invoice, credit, or change-order discrepancies with vendors. - Payment Coordination: Coordinate prepayments and expedited disbursements with the Finance department when operational needs require. - Tax Administration: Apply accurate sales tax treatments and appropriate tax exemption certificates tailored to each operational site. Vendor Management & Continuous Improvement - Vendor Records & Database Integrity: Oversee new vendor onboarding while maintaining pristine records, supplier master data, and primary points of contact. - Supplier Performance Tracking: Monitor vendor compliance regarding on-time delivery metrics and invoice accuracy. - Specialized Procurement: Execute approved online vendor purchases designated for data center operations. - Audit Readiness: Maintain fully audit-compliant procurement documentation by archiving all quotes, approvals, and receipts directly within the ERP system and AP platform. Logistics, Receiving & Returns - Partner with the Logistics Manager and RMA Lead regarding shipping schedules, delivery tracking, and returns to ensure complete alignment on open purchase orders. - Receiving & Inventory Control: Log item receipts including tracking numbers, serial numbers, and landed costs. - Returns & Credit Reconciliation: Ensure supplier credits, refunds, and replacement items resulting from product returns are accurately reflected on corresponding POs and vendor bills. Who You Are Required Qualifications - Bachelor’s degree in Supply Chain Management, Business, or a related field, or an equivalent combination of education and hands-on professional experience. - 2+ years of experience in purchasing, procurement, supply chain, or logistics, with a strong preference for technology hardware or data center environments. - Hands-on experience executing purchase orders, receipts, and invoices within an ERP system (NetSuite experience is strongly preferred). - Working knowledge of the three-way matching process, standard payment terms, and the structural connection between procurement and accounts payable. - Advanced skills in Excel or Google Sheets preferred - A sharp eye for discrepancies, ensuring part numbers, quantities, and ship-to locations align perfectly across documentation. - Exceptional written and verbal communication skills for effective coordination with external suppliers and cross-functional internal teams. - Outstanding organizational skills and follow-through to manage open orders and track shipments simultaneously. What We Offer - Stock Options - 100% paid Medical, Dental, and Vision insurance for Employees - Company Health Savings Account Contributions - 100% paid Short Term and Long Term Disability Insurance for Employees - Life and Voluntary Supplemental Insurance Options - Other Insurance Options, such as Pet & Legal Insurance - Various Supplementary Health Benefits, such as discounted Virtual Healthcare Appointments and Serious Illness Support - Flexible Spending Account - 401(k) - Employee Assistance Program - Flexible PTO - Paid Holidays - Parental Leave - Other In-Office Perks Equal Employment Opportunity TensorWave is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of any protected status under applicable law. Reasonable Accommodations TensorWave provides reasonable accommodations in accordance with applicable laws. If you require accommodation during the hiring process, please contact accomodations@tensorwave.com. Employment Eligibility All offers of employment are contingent upon verification of identity and authorization to work in the United States, as required by law. Background Checks Where permitted by law, employment may be contingent upon the successful completion of a job-related background check. Data Privacy Notice By submitting an application, you acknowledge that TensorWave may collect, use, and retain your personal information for recruiting and employment-related purposes in accordance with applicable data privacy laws.