Recruiting Coordinator

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates. ABOUT THE ROLE: We’re looking for a detail-oriented and proactive recruiting coordinator to support our fast-paced JAPAC Talent Acquisition team. This is a contract role ideal for someone who thrives in a dynamic environment and enjoys coordinating processes, managing systems, and creating a great candidate experience. RESPONSIBILITIES: • Schedule interviews and coordinate logistics across multiple time zones • Maintain accurate data in our Applicant Tracking System (ATS) • Communicate with candidates throughout the interview process to ensure a smooth and positive experience • Partner with recruiters and hiring managers to support end-to-end recruitment processes BASIC QUALIFICATIONS: • 1–3 years of experience in a coordination, recruiting, or people ops/HR support role • Strong organizational and time management skills; ability to manage multiple tasks with high attention to detail • Excellent written and verbal communication skills in Japanese and English will be a plus • Comfortable working with different time zones and managing scheduling complexity • Familiarity with ATS (Greenhouse or Workday) and Google Suite products is a plus ITAR REQUIREMENTS: • To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. 障害者雇用 ポジション: リクルーティング・コーディネーター 勤務地： 東京( 働き方相談可能） 雇用タイプ: 正社員 Xでは、JAPAC採用チームをサポートするリクルーティング・コーディネーター を募集しています。細部にまで気を配ることができ、積極的に行動できる方はぜひご応募ください。 ダイナミックな環境での業務や、採用プロセスの調整やシステム管理、候補者にとって良好な体験を提供することに興味をお持ちいただける方に向いています。 主な業務内容 • 複数のタイムゾーンにまたがる面接の日程調整およびロジスティクスの管理 • 応募者管理システム（ATS） のデータを正確かつ最新の状態に維持 • 候補者との連絡を通じ、スムーズで前向きな面接体験を提供 • リクルーターや採用マネージャーと連携し、採用プロセス全体をサポート 応募資格 • コーディネーション業務、採用、または人事／People Opsサポート業務での1〜3年の経験 • 優れた組織力および時間管理能力、細部への高い注意力 • 日本語での優れた文章力およびコミュニケーションスキル、英語ができると尚可 • 複数のタイムゾーンをまたぐスケジューリング業務に柔軟に対応できる方 • Greenhouse、Workday などのATS、または Google Workspace（Docs, Sheets, Calendarなど） の使用経験があれば尚可 SpaceXAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.