Senior Information Management Specialist

About Nscale At Nscale, we are building the infrastructure for the AI revolution. Nscale is developing cutting-edge, sovereign generative AI solutions powered by a new generation of high-performance, sustainable data centers and GPUs built specifically for AI workloads. The rapid growth of artificial intelligence is driving unprecedented global demand for compute and GPU infrastructure. Positioned at the heart of this transformation, Nscale is delivering the platforms that will enable the next decade of innovation. Working closely with the world's most advanced AI technology providers, including Microsoft and NVIDIA, Nscale integrates next-generation compute hardware and Next GPU clusters across both partner and self-delivered facilities. This is a unique opportunity to join Nscale's journey, play a pivotal role in delivering transformative AI infrastructure, and help shape a company designed to scale rapidly across North America, Europe, and beyond. About the Role We are hiring a Senior Information Management Specialist to own release control for Energy & Power across all of its projects: submittal administration, the publication gate, governing revision, supersession, formal distribution, handover to Construction, and Engineering closeout. This is the senior operational control role within Energy & Power Information Management. You will report to the Information Management & Systems Manager and work alongside the Information Management Specialist, who prepares records and release packages. You will be the final check before anything is published or distributed, making sure every drawing, document, and specification that leaves Engineering is approved, correctly numbered, at its governing revision, and sent only to eligible recipients. Location: Houston, TX What You'll Be Doing Submittal administration and the publication gate • Create submittals, open the approved workflow to Discipline Leads, and close each submittal with the recorded comments and markups once approved. • Check each prepared release package at the publication gate for recorded technical approval, document number, governing revision, issue status, watermark on unsealed documents, completeness, and recipient eligibility. • Hold or return packages that fail the gate, document the reason, and escalate unresolved exceptions to the Director. Publication, supersession, and distribution • Publish authorized E&P drawings, documents, and specifications to their designated Procore tools and supersede the prior governing revision. • Issue formal Procore Transmittals using the approved distribution matrix, and confirm that each recipient holds current access and a valid NDA in the access register before distribution. Register control, handover, and closeout • Resolve numbering conflicts escalated by the Information Management Specialist and authorize register corrections; refer rule changes to the Director. • Verify publication and distribution evidence against the master document register. • Assemble and issue handover packages to Construction and design-data packages to Commissioning. • Manage Engineering closeout, retention, and Project Archive. Cross-functional collaboration • Collaborate with the Information Management & Systems Manager to track all Energy & Power information. About You • 12+ years in engineering or capital-project information or document control, including vendor deliverables, revision control, and formal distribution. • At least one year of hands-on Procore experience within an owner/host organization, not solely as an invited contractor. Account-provisioning authority is not required. • Knowledge of publication evidence, status conventions, supersession, transmittals, records retention, handover, and controlled-record integrity. What We Can Offer You At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and our people are driving it. • Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months • Comprehensive medical, dental, and vision coverage • 401(k) retirement plan with company match • Generous PTO plus US federal holidays • A career-defining opportunity to be an early member of one of the fastest growing AI infrastructure companies in the world • A human-first approach: We treat you as humans first. Our flexible workplace trusts Nscalers to deliver, giving you the autonomy needed to get the job done. Equal Opportunities Statement At Nscale, we are committed to fostering an inclusive, diverse, and equitable workplace. We believe that a variety of perspectives enriches our work environment, and we encourage applications from candidates of all backgrounds, experiences, and abilities. We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there's anything we can do to accommodate your specific situation, please let us know. The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role. The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation. Salary Range $90,000—$160,000 USD For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here. Nscale does not accept unsolicited candidate submissions from recruitment agencies.