Procurement/Facility Specialist

ABOUT QUINCE Quince is a destination for builders, creators, innovators, and operators who want to come together and challenge the status quo. Our mission is simple: make really high quality essentials for really low prices, fairly and sustainably. We deliver on that mission through a unique manufacturer-to-consumer (M2C) model eliminating the layers of traditional retail that add cost and result in consumers paying more than they need to. We find, build relationships with, and work directly with the manufacturing partners behind some of the world’s finest products. From there, our teams design smart, efficient operational processes and build and deploy proprietary technology, AI, and analytics to help us scale fast. What began with a small assortment of elevated basics has quickly grown into a cross-category brand spanning apparel, accessories, home goods, and more. Today, tens of millions of people across a growing number of countries come – and return – to Quince because they trust us to deliver. OUR CULTURE Quince is a culture built for builders by builders. Our way of working starts with a blank sheet of paper. We question conventional thinking, use technology and data to uncover new opportunities, and move quickly to turn ideas into reality. We aren’t interested in replicating how others do retail. We’re building a better way – at a speed and scale unlike anything that’s been done before. • We dream big and chase the hard problems others shy away from. Rejecting long-held assumptions is part of our company's DNA. Where conventional wisdom says you have to choose – soft or durable, speed or rigor, quality or price – we ask why that trade-off has to exist in the first place. • Our pace is fast and the bar is high because our customers expect a lot from us and we refuse to let them down. We believe the best results come from challenging ourselves, learning from one another, and building on each other's strengths. • Here, responsibility is not determined by role, tenure, or seniority. Every team member - no matter their level - has the opportunity to drive our business and shape our trajectory. If you’re someone who likes to imagine new possibilities and build better systems rather than plug-in to outdated ones, Quince is the place for you. THE ROLE Procurment / Facility Specialist We are seeking a Procurement /Facility specialist to join our QRC1 (Returns Center) in New Jersey. In this critical operational role, you will combine procurement expertise with facility management to ensure timely supply chain management, inventory accuracy, and facility improvements. You will drive operational excellence by managing inventory systems, optimizing vendor relationships, controlling procurement costs, and coordinating facility projects. Your work directly enables efficient returns processing and supports the broader organizational mission of delivering exceptional customer value. Responsibilities • Procurement & Inventory Management (18–20 hours/week) • Conduct regular stock counts (8 hours/week) to ensure inventory accuracy at 98%+ • Create and manage purchase orders with vendors (6–8 hours/week) • Update and maintain inventory management systems and records (4 hours/week) • Vendor & Relationship Management (8–10 hours/week) • Manage vendor communications, process payments, and track vendor performance (6 hours/week) • Negotiate contracts and manage contract renewals to reduce procurement costs by 10–15% (2–4 hours/week) • Facility Coordination & Projects (8–10 hours/week) • Lead small facility improvement projects to enhance operational efficiency (5–6 hours/week) • Schedule maintenance vendor visits, oversee site maintenance, and ensure preventive maintenance (3–4 hours/week) • Administration, Planning & Compliance (2–4 hours/week) • Forecast supply needs and participate in annual budget planning (2 hours/week) • Maintain accurate documentation, generate reports, and ensure regulatory compliance (2 hours/week) Qualifications Required: • 3+ years of experience in procurement, inventory management, or supply chain operations • Proficiency with inventory management systems and Microsoft Office Suite (Excel, Word) • Strong analytical and problem-solving skills with attention to detail • Excellent communication and vendor management skills • Ability to work independently and manage multiple priorities in a fast-paced environment Preferred: • Experience in returns processing, warehouse, or logistics operations • Familiarity with facility management or maintenance coordination • Background in e-commerce, direct-to-consumer (DTC), or retail operations • Knowledge of sustainable sourcing and ethical supply chain practices Key Success Metrics • Stock-out Incidents: Reduce by 80%+ through proactive inventory management • Inventory Accuracy: Maintain 98%+ accuracy via regular counts and system updates • Procurement Cost Reduction: Achieve 10–15% savings via vendor consolidation and negotiation • Order Fulfillment Time: Maintain 24–48 hour turnaround for standard items • Vendor Compliance: Reduce incidents by 90% through effective relationship management Work Schedule Full-time position: 40 hours per week (Monday–Friday) Daily hours: 8 hours/day (e.g., 9 AM – 5 PM with 1-hour lunch) Flexibility: Occasional early starts or flexible scheduling may be required for vendor visits, end-of-month stock counts, or facility emergencies. Pay Range: $60,000 - $80,000 All posted ranges are reflective of base salary and may vary depending upon experience level and location. Bonus and equity may also be provided for eligible roles. All posted ranges are reflective of base salary and may vary depending upon experience level and location. Bonus and equity may also be provided for eligible roles. Pay Range $60,000—$80,000 USD WHY QUINCE? Joining Quince means being part of a mission-driven team reshaping retail. You will work alongside talented colleagues, tackle meaningful challenges, and contribute to building a more sustainable, accessible future for customers and partners alike. EQUAL OPPORTUNITY & HIRING INTEGRITY Quince provides equal employment opportunities to all employees and applications for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran or military status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Quince is committed to providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation to complete your application or to perform the essential functions of a role at Quince, please let us know by completing this accommodation form. We review all requests individually and will work with you to determine appropriate accommodations on a case-by-case basis. Employment is contingent upon successful completion of a background check. Quince will conduct background checks in compliance with applicable federal, state, and local laws. Security Advisory: Beware of Frauds At Quince, we're dedicated to recruiting top talent who share our drive for innovation. To safeguard candidates, Quince emphasizes legitimate recruitment practices. Initial communication is primarily via official Quince email addresses and LinkedIn; beware of deviations. Personal data and sensitive information will not be solicited during the application phase. Interviews are conducted via phone, in person, or through the approved platforms Google Meets or Zoom—never via messaging apps or other calling services. Offers are merit-based, communicated verbally, and followed up in writing. If personal information is requested to initiate the hiring process, rest assured it will be through secure and protected means.