Team Assistant

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. We are looking for an organized, proactive and discreet Team Assistant to provide hands-on administrative and logistical support to our Investor Relations team. Your focus will be scheduling, meeting arrangements, travel, purchasing and everyday team administration. You will work closely with the IR Operations Lead, who coordinates day-to-day priorities and leads operational planning and delivery, while supporting the Head of IR and the wider team. This role suits someone who enjoys helping others stay organized, takes pride in getting details right and has an affinity for technology. Main responsibilities Scheduling and meeting arrangements • Schedule internal and external meetings across time zones. • Keep calendars and invitations accurate, coordinate availability and resolve routine scheduling conflicts. • Liaise with executive assistants, colleagues and external contacts to confirm arrangements. • Arrange meeting rooms, video calls, visitor access and catering. Travel and event support • Book business travel, accommodation and transport in line with company policies and agreed budgets. • Prepare itineraries and manage booking changes. • Provide logistical support for roadshows, investor conferences and team events, following agreed plans. • Assemble and circulate approved meeting materials and briefing packs. Purchasing, invoices and expenses • Submit and track purchasing requests through Zip. • Collect supplier documentation and coordinate administrative steps with Procurement and Finance. • Track invoice processing and follow up on payment queries. • Prepare and submit expense claims with the required supporting records. Everyday team administration • Keep shared folders, contact lists and meeting records organized and up to date. • Follow up on assigned administrative actions and flag missing information or scheduling issues to the IR Operations Lead. • Use the team’s digital tools to complete administrative tasks accurately and efficiently. • Handle confidential and market-sensitive information with discretion. Required skills and experience • Experience in a team assistant, administrative assistant, executive assistant or similar support role. • Strong organizational skills, attention to detail and reliable follow-through. • Experience coordinating calendars, meetings and international travel. • Clear, professional written and spoken English. • Proficiency in Microsoft Outlook, Word, PowerPoint, Excel and Teams. • An affinity for technology and confidence learning new systems, including AI tools for appropriate administrative tasks. • A helpful, proactive approach and confidence communicating with colleagues and external contacts. • Ability to handle routine tasks independently, work within agreed priorities and recognize when an issue needs escalation. • Sound judgment and discretion when handling sensitive information. • Experience with purchasing systems such as Zip or CRM tools would be an advantage. Previous Investor Relations experience is helpful but not essential. What success looks like • Meetings and travel are arranged accurately, with changes communicated promptly. • Event logistics are completed in line with agreed plans. • Purchasing requests, invoices and expenses are submitted correctly and followed through. • Calendars, shared files and administrative records are reliable and up to date. • Enquiries reach the right colleague, and outstanding administrative actions are followed up. • The team receives dependable support, with practical needs anticipated and issues flagged early Benefits & Perks: • Competitive compensation • Career growth and learning opportunities • Flexibility and ownership • Collaborative and innovative culture • Opportunity to work on impactful AI projects • International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.