Talent Project Executive

ABOUT ANDERCORE Andercore is the AI-native supplier of industrial materials for energy, infrastructure, and construction in wholesale and beyond. We trade with global suppliers and distribute to European customers on our own account. Our AI runs the full trade and distribution end-to-end: sourcing, quality, pricing, sales, logistics, and embedded financing. For the customer, it feels like buying from their preferred local supplier; for our partners, it is the most convenient and safe way to do business across borders. Behind it, our software and agentic AI do the heavy lifting that used to take an asset-intensive supply chain with four or five intermediaries and weeks of manual coordination. Where we are today: - Strong triple-digit-million euro turnover - Seven European markets live - 80+ people across Berlin (HQ), offices in London, Mumbai, and Shanghai $40M Series B just closed, $75M raised to date from Atomico, Project A, and Inven Capital, institutional financing from international banks. We are building the world's first and last industrial-grade AI operating system for materials, redefining how global trade works in one of the largest and most essential industries on earth. ABOUT THE ROLE We're looking for a Talent Project Executive to be the go-to person for all employee administration and supports our workplace operations. You'll own onboarding, internal processes and documentation, people-related admin, and day-to-day office operations — making sure every employee's experience feels organized, supported, and well cared for. What You'll Do - Onboarding: Own the onboarding process end-to-end, from new hire paperwork and equipment setup to first-week schedules. Make sure every new employee feels welcomed and set up for success from day one, and continuously improve the experience based on feedback. - Employee Administration: Support benefits enrollment coordination, assist with data entry and record-keeping, and handle offboarding logistics. Act as the first point of contact for employee questions about policies and people processes. - Internal Processes & Documentation: Maintain and improve internal documentation, including the employee handbook and office policies. Build and refine checklists and workflows for recurring people/office processes, keeping everything accurate and accessible as the company grows. - Office Operations: Manage day-to-day office operations, including supplies, vendors, and facilities issues. Coordinate offsites, team events, and office celebrations, and ensure the office runs smoothly and is a great place to work every day. Manage reception, welcome guests, and ensure a pleasant office atmosphere at all times. Who you are - Fluent German and English language skills. - You have some experience in people operations and office management - Ability to work independently, in a structured, proactive and reliable manner. - You demonstrate the ability to speak directly with employees, vendors, and leadership, and take the initiative to get involved. - Even in stressful situations, you maintain a calm attitude, think in a solution-orientated way and approach challenges pragmatically and hands-on. - You are tech savvy, comfortable around Google Workspace admin and Jira, and you have high-level understanding of networks and cybersecurity. - You enjoy organisation and planning - whether coordinating appointments, organising events or completing various office-related tasks. - 100% presence in the Berlin office in Mitte is a must. We are an equal-opportunity employer and welcome applicants from all backgrounds, regardless of race, ethnicity, gender identity or expression, sexual orientation, religion, age, disability, or any other characteristic. We believe that diversity drives innovation, creativity, and collective strength.