Senior Regional Workplace Coordinator, APAC

The Opportunity As a global fintech organisation, Quantexa relies on safe, resilient, and high-performing workplaces that enable our people to deliver exceptional outcomes for our clients and customers wherever they are in the world. We are seeking a Senior Regional Workplace Coordinator to lead the day-to-day delivery of workplace operations across our APAC office portfolio, including Singapore, Tokyo, Kuala Lumpur, Sydney, and Melbourne. The role combines hands-on office management in Singapore with regional coordination of facilities, suppliers, access, first aid and fire warden arrangements, pantry and office services, workplace projects, local office contacts, and day-to-day issue resolution, while supporting future office openings and expansion across the region. This role serves as a key regional point of expertise for Workplace and H&S ensuring consistent delivery of workplace standards, regulatory compliance, operational resilience, and an outstanding employee experience. The successful candidate will work closely with business leaders, colleagues, vendors, and global support functions while partnering with the Global Facilities Manager based in London. This position is suited to an experienced workplace professional capable of operating independently within a fast-paced, highly regulated, global environment. The successful candidate must be comfortable moving between strategic regional coordination and practical operational delivery: maintaining reliable office services, keeping local processes up to date, coordinating office leads and suppliers, resolving employee-facing workplace issues, and following through on open actions until they are complete. About Quantexa Quantexa is a global leader in Decision Intelligence, helping organisations make better operational decisions by transforming fragmented data into trusted, connected intelligence. We partner with some of the world's largest financial institutions, insurers, and public sector entities to uncover risk, manage compliance, and drive better business outcomes through data and AI. Quantexa is experiencing significant growth across multiple regions and markets. Our success is built on innovation, collaboration, and a relentless focus on continuous improvement. We challenge conventional thinking, embrace new technologies, and empower our people to drive meaningful change. As our APAC footprint continues to expand, joining Quantexa means becoming part of a fast-paced, scaling business built on innovation and collaboration. This role presents a unique opportunity to shape our regional workplace operations while contributing directly to our global growth. Key Responsibilities Regional H&S and Compliance - Act as the APAC lead for all Workplace H&S activities across the regional office portfolio. - Ensure compliance with applicable workplace, H&S legislation, fire regulations, and corporate policies in each jurisdiction through coordination of H&S suppliers, including: - Conducting workplace risk assessments, compliance reviews, safety inspections, and audits. - Owning incident reporting, investigations, corrective action plans, and compliance documentation. - Coordinate emergency preparedness, crisis response procedures, evacuation drills, and business continuity workplace requirements (focusing on coordinating suppliers, monitoring compliance, and ensuring actions are completed). - Partner with Global Risk, Security, Compliance, HR, and Legal teams to maintain robust governance standards. - Monitor regulatory developments that may impact workplace operations across APAC offices. Workplace Operations & Employee Experience - Singapore Operations (Hands-on & System Optimisation): Take direct ownership of the day-to-day operation of the Singapore workplace - including access, maintenance, office services, supplies, deliveries, and other practical workplace requirements - while continually looking for opportunities to streamline, automate, or improve how these services are delivered. - APAC Portfolio Oversight: Oversee day-to-day workplace operations across all APAC locations to ensure safe, efficient, and professional office environments that support employee productivity and wellbeing. - Global Alignment & Expansion: With the guidance of London HQ Facilities leadership, implement global workplace standards and service delivery models while accommodating local business requirements, supporting office openings, expansions, relocations, and fit-out projects across the region. - Workplace Management: Manage office services, facilities maintenance, space planning, workplace projects, and operational improvements. - Culture Champion: Champion a positive workplace experience aligned with company culture and values. Vendor & Supplier Management - Manage relationships, performance, compliance, and service governance with all workplace, facilities, IT, People Team, and operational service providers across APAC, ensuring vendor alignment with company security standards and contractual obligations. - Support procurement activities, supplier onboarding, contract renewals, and performance reviews to continuously identify opportunities to improve service delivery, operational efficiency, and value for money. Governance, Risk & Operational Resilience - Support workplace resilience programmes, including business continuity and workplace recovery planning. - Ensure workplace operations align with organisational risk management frameworks. - Maintain regional workplace documentation, processes, records, and audit evidence. - Support internal and external audits relating to workplace services, safety, and regulatory compliance. - Escalate significant workplace risks and issues appropriately to management. Stakeholder Management - Build strong relationships with regional business leaders and office occupants. - Serve as the primary APAC contact for workplace-related matters. - Collaborate closely with Estates, Security Technology, Legal, Procurement, People, Compliance, and Risk teams globally. - Deliver effective communication and guidance on workplace policies, safety initiatives, and operational changes. Reporting & Performance Management - Produce regular reporting on workplace operations, incidents, compliance activities, vendor performance, risks, and KPIs. - Monitor budgets and expenditure associated with workplace services across the region, as provided by London HQ. - Support London HQ Facilities leadership in annual planning, forecasting, and operational review exercises - Drive continuous improvement through data-driven decision making and service enhancements. Leadership & Scope - The senior workplace representative within APAC, providing regional leadership through influence, expertise, and governance. The role requires the ability to independently manage a multi-country workplace portfolio and influence stakeholders at all levels of Quantexa. Our perks and quirks. What makes you Q will help you to realize your full potential, flourish and enjoy what you do, while being recognized and rewarded with our broad range of benefits. We offer: - Competitive salary & Company bonus - Annual leave, plus national holidays + your birthday off! - Private Healthcare, plus life insurance and critical illness - Regularly bench-marked salary rates - Well-being days - Volunteer Day off - Work from Home Equipment - Free Subscription to a meditation, relaxation and sleep app - Continuous Training and Development - Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our ‘Work from Anywhere’ policy - Employee Referral Program - Team Social Budget & Company-wide Socials Our mission. We have one mission. To help businesses grow. To make data easier. And to make the world a better place. We’re not a start-up. Not anymore. But we’ve not been around that long either. What we are is a collection of bright, passionate minds harnessing complexities and helping our clients and their communities. One culture, made of many. Heading in one direction – the future. It’s all about you. We want you to feel welcome, valued, and respected - because it’s your individuality and passion that make you Q. We see that, and we celebrate it. That’s why we’re proud to be an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse work environment, continuously improving to ensure everyone belongs. Our recruitment process is designed to be inclusive and accessible. If you need any reasonable adjustments or accommodations, please let our Talent Acquisition Team know - we’re happy to assist. No matter your race, beliefs, color, national origin, gender, sexual orientation, age, marital status, neurodiversity, or abilities—whoever you are—if you're a passionate, curious, and caring human eager to push the boundaries of what’s possible, we want to hear from you.