Senior IT Asset Management Specialist

PsiQuantum's mission is to build the first useful quantum computers: machines capable of delivering the breakthroughs the field has long promised. Since our founding in 2016, our singular focus has been to build and deploy million-qubit, fault-tolerant quantum systems. Quantum computers harness the laws of quantum mechanics to solve problems that even the most advanced supercomputers or AI systems will never reach. Their impact will span energy, pharmaceuticals, finance, agriculture, transportation, materials, and other foundational industries. Our architecture and approach is based on silicon photonics. By leveraging the advanced semiconductor manufacturing industry, including partners like GlobalFoundries, we use the same high-volume processes that already produce billions of chips for telecom and consumer electronics. Photonics offers natural advantages for scale: photons don't feel heat, are immune to electromagnetic interference, and integrate with existing cryogenic cooling and standard fiber-optic infrastructure. That approach has since been tested at the highest level of scrutiny the U.S. government applies to emerging technology, and it has held up. In 2025, PsiQuantum closed a $1 billion funding round that valued the company at $7 billion. In 2026, the U.S. Department of Commerce signed a $100 million Letter of Intent under the CHIPS and Science Act, followed by a $125 million agreement with DARPA under Stage C of its Quantum Benchmarking Initiative, PsiQuantum's most valuable U.S. government agreement to date. This year, we also broke ground on our utility-scale quantum computer in Brisbane, Australia, and continued building out our Chicago site. Victor Peng, our CEO, and co-founder Jeremy O'Brien, now Executive Chairman, lead a team and board that reflects how seriously the world is taking this build, joined this year by Intel's Lip-Bu Tan and Atomico's Niklas Zennström. PsiQuantum also develops the algorithms and software needed to make these systems commercially valuable. Our application, software, and industry teams work directly with leading Fortune 500 companies, including Airbus, Lockheed Martin, Mercedes-Benz, Boehringer Ingelheim, and Mitsubishi Chemical, to prepare quantum solutions for real-world impact. Quantum computing is not an extension of classical computing. It represents a fundamental shift, and a path to mastering challenges that cannot be solved any other way. The potential is enormous, and we now have the funding, the government validation, and the sites under construction to make it real. Job Summary: We are seeking a highly analytical and process-driven SaaS Asset & Renewal Management Specialist to own the lifecycle of enterprise SaaS renewals, licensing, true-ups, usage optimization, and audit readiness. This role will focus heavily on using data and automation to create a predictable, scalable renewal process providing early visibility into upcoming renewals, identifying underutilized licenses, improving forecasting accuracy, and reducing unnecessary software spend. The ideal candidate has strong experience with SaaS licensing and vendor negotiations, advanced data analysis skills, Jira-based workflow management, and hands-on experience with ERP platforms such as NetSuite. Responsibilities: Renewal Management & Automation • Own the end-to-end SaaS renewal lifecycle from intake and forecasting through negotiation, approval, PO, and execution. • Build and maintain automated renewal tracking with 30/60/90/120-day notifications, escalation workflows, and ownership. • Manage renewal workflows, approvals, tasks, and reporting through Jira. • Develop standardized Jira workflows and dashboards to track renewal status, owners, deadlines, risks, savings, and approvals. • Eliminate manual renewal tracking through automation and system integrations. • Establish KPIs for renewal cycle time, forecast accuracy, savings, and on-time completion. License Optimization & True-Ups • Analyze license assignment, utilization, adoption, and consumption data across SaaS platforms. • Identify unused, underutilized, duplicate, and over-provisioned licenses. • Perform license reconciliations and true-ups before renewals to establish accurate demand. • Model renewal scenarios based on historical usage, growth, headcount, and forecasted demand. • Recommend right-sizing, consolidation, tier changes, and contract restructuring. • Track realized and avoided costs from optimization initiatives. Vendor & Contract Management • Negotiate SaaS pricing, renewals, enterprise agreements, and true-ups. • Benchmark pricing and contract terms against historical and market data. • Maintain centralized contract, pricing, entitlement, renewal, and ownership records. • Partner with Legal and Procurement on contract reviews and redlines. • Track contractual obligations, notice periods, auto-renewal clauses, price increases, and termination requirements. Audit & Compliance • Maintain an accurate license entitlement and deployment inventory. • Lead internal software license reconciliations and support vendor audits. • Maintain documentation and evidence required for software audits. • Identify licensing gaps and financial exposure before vendor true-ups or audits. • Establish repeatable controls for entitlement, deployment, usage, and purchasing data. Data Analytics & Executive Reporting • Build dashboards covering SaaS spend, utilization, renewal pipeline, savings, true-ups, and forecast accuracy. • Develop data-driven renewal recommendations using actual usage and consumption trends. • Provide quarterly and annual SaaS portfolio reporting to IT and Finance leadership. • Track KPIs including utilization %, cost per active user, savings achieved, unused licenses, upcoming renewal exposure, and forecast vs. actual spend. • Identify optimization opportunities across the overall SaaS portfolio. Financial & ERP Management • Use NetSuite to manage POs, vendor records, software expenses, and renewal schedules. • Reconcile SaaS contracts and actual spend against budgets and forecasts. • Partner with Finance on accruals, budgeting, forecasting, and multi-year commitments. • Maintain audit-ready financial and procurement documentation. Cross-Functional Collaboration • Partner with IT, Security, Finance, Legal, Procurement, and business owners throughout the renewal lifecycle. • Establish clear application owners and approval accountability. • Integrate onboarding/offboarding data into license optimization processes. • Support enterprise-wide SaaS rationalization and consolidation initiatives. Experience/Qualifications: • Experience in SaaS management, Software Asset Management, IT procurement, FinOps, or vendor management. • Proven ownership of enterprise SaaS renewals and software licensing. • Experience managing multi-million-dollar SaaS portfolios. • Strong knowledge of per-user, consumption-based, tiered, and enterprise licensing models. • Experience performing software true-ups and license reconciliations. • Experience supporting vendor licensing audits. • Advanced Excel/data analysis skills and experience building dashboards or BI reporting. • Strong Jira experience, including workflow, dashboard, issue, and project management. • Experience automating renewal tracking, notifications, approvals, and reporting. • Experience with NetSuite or similar ERP/procurement platforms. • Strong contract negotiation and financial analysis skills. PsiQuantum provides equal employment opportunity for all applicants and employees. PsiQuantum does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable laws. Note: PsiQuantum will only reach out to you using an official PsiQuantum email address and will never ask you for bank account information as part of the interview process. Please report any suspicious activity to recruiting@psiquantum.com. We are not accepting unsolicited resumes from employment agencies. Base pay is one part of the total compensation package. Full-time roles are eligible for equity and benefits. Our compensation ranges reflect the cost of labor across multiple U.S. geographic markets, and we pay based on defined geographic zones. This position may be filled within one of the following U.S. geographic zones, each with its own salary range. Actual compensation may vary outside of these ranges and is dependent on various factors including, but not limited to, a candidate's qualifications, relevant education and training, competencies, experience, geographic location, business needs, and internal equity. Your recruiter can share more details about the salary range applicable to your location during the hiring process. • Zone 1 - Bay Area and NYC • Zone 2 - Examples include Los Angeles and Washington DC • Zone 3 - Examples include Austin, Chicago, and Sacramento • Zone 4 - Examples include Nashville and Phoenix/Tempe and many remote locations This position includes the following benefits: competitive health coverage for you and your dependents, 401(k) with company match, equity grants, access to financial wellness tools and planning resources, wellness benefits, family support programs, life and disability insurance, paid leave programs, company-designated paid holidays, discretionary time off (DTO), and an end-of-year company shutdown. Some of these benefits have eligibility requirements and may vary based on location, role, or employment status. Many of these benefits are subsidized or fully paid for by the company. The estimated annual base salary range for this role is: Zone 1 $140,300—$164,900 USD Zone 2 $126,300—$148,400 USD Zone 3 $112,300—$131,900 USD Zone 4 $98,200—$115,400 USD