Workplace Manager

Multiverse is the upskilling platform for AI and Tech adoption. We have partnered with 1,500+ companies to deliver a new kind of learning that's transforming today’s workforce. Our upskilling apprenticeships are designed for people of any age and career stage to build critical AI, data, and tech skills. Our learners have driven $2bn+ ROI for their employers, using the skills they’ve learned to improve productivity and measurable performance. In April 2026, we announced $70 million in strategic funding, led by Schroders Capital, with participation from StepStone Group, Lightspeed Venture Partners and General Catalyst. At an increased valuation of $2.1bn, the round makes us Europe’s first EdTech double unicorn. But we aren’t stopping there. With a strong operational footprint and 800+ employees, we have ambitious plans to continue scaling. We’re building a world where tech skills unlock people’s potential and output. Join Multiverse and power our mission to equip the workforce to win in the AI era. ABOUT THE ROLE We’re looking for a proactive, organised, and people-focused Workplace Manager to lead the day-to-day operations of our London HQ and help create an exceptional employee experience. This is a hands-on role that combines workplace operations, employee experience, office management, and continuous improvement. You’ll ensure the office runs smoothly, efficiently, and compliantly while helping to shape a workplace culture where people feel supported, connected, and able to do their best work. Working closely with the Workplace Operations Coordinator and cross-functional teams including People, IT, Finance, and Executive Assistants, you’ll oversee workplace systems, vendor management, office projects, events, health & safety, and operational processes. You’ll also play a key role in improving how we work by introducing smarter systems, automation, and AI-driven efficiencies across workplace operations. This role is ideal for someone who enjoys balancing operational excellence with hospitality and employee experience in a fast-paced, scaling environment. KEY RESPONSIBILITIES WORKPLACE OPERATIONS & OFFICE MANAGEMENT - Lead the day-to-day running of the London office, ensuring the workplace operates efficiently, professionally, and proactively at all times - Partner with the Workplace Operations Coordinator to oversee front-of-house operations, meeting rooms, catering, hospitality, office standards, and employee support - Manage and resolve operational issues quickly and effectively, ensuring strong ownership of ticketing workflows, response times, contractor responses. - Develop and continuously improve workplace systems, processes, documentation, and operational playbooks - Manage relationships with vendors, contractors and service providers, alongside oversight of budgets, invoices, and operational spend - Support with planning and execution of company events, including meetings, off-sites, socials, volunteering initiatives, and cultural programmes, ensuring a high-quality employee and stakeholder experience - Provide reception cover during absences, acting as a professional and welcoming first point of contact - Support upcoming office move activities including planning, communications, coordination, design, and execution - Manage key workplace platforms including desk booking, ticketing, access control, learning systems, digital signage. - Identify opportunities to improve efficiency and employee experience through smarter systems, AI tools, and workflow automation - Use data, reporting, and employee feedback to drive continuous improvement across workplace operations HEALTH, SAFETY & COMPLIANCE - Own day-to-day workplace health & safety processes and compliance requirements for the London office - Conduct workplace audits, DSE assessments, risk assessments, and maintain accurate compliance documentation - Coordinate with building management and external providers to ensure health & safety standards are maintained - Act as a key point of contact during workplace incidents, escalations, or operational disruptions - Serve as a Fire Warden and First Aider (training can be provided if needed) ABOUT YOU - Proven experience in workplace management, office operations, hospitality, or facilities coordination within a fast-paced environment - Strong operational and organisational mindset, with the ability to prioritise effectively, manage multiple workstreams, and deliver high standards consistently - Confident leading initiatives, managing vendors and workplace services, and taking ownership of operational outcomes - Excellent communication and stakeholder management skills, with a proactive, calm, and solutions-focused approach - Comfortable operating both strategically and hands-on, with strong attention to detail and follow-through - Passionate about creating and owning a welcoming, well-run workplace environment where people feel supported, engaged, and able to do their best work - Experience supporting office moves, workplace projects, or scaling office environments is advantageous - Comfortable working with workplace technology, operational systems, and digital tools, with a curiosity for AI and process automation - Health & Safety knowledge, DSE experience, or relevant workplace certifications are a plus WHY THIS ROLE? - Opportunity to play a key role shaping the employee experience within a fast-growing, values-led ed-tech business - High-impact role with real ownership and autonomy across workplace operations - Exposure to workplace strategy, office projects, events, and operational leadership - Collaborative, ambitious, and supportive team culture - Opportunity to help evolve and scale a best-in-class workplace experience Benefits - Time off - 27 days holiday, plus 5 additional days off: 1 life event day, 2 volunteer days, 2 company-wide wellbeing days (M-Powered Weekend) and 8 bank holidays per year - Health & Wellness- private medical Insurance with Bupa, a medical cashback scheme, life insurance, gym membership & wellness resources through Wellhub and access to Spill - all in one mental health support - Hybrid work offering - for most roles we collaborate in the office three days per week with the exception of Coaches and Instructors who collaborate in the office once a month - Work-from-anywhere scheme - you'll have the opportunity to work from anywhere, up to 10 days per year - Space to connect: Beyond the desk, we make time for weekly catch-ups, seasonal celebrations, and have a kitchen that’s always stocked! Our Commitment to Diversity, Equity and Inclusion We’re an equal opportunities employer. And proud of it. Every applicant and employee is afforded the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. This will never change. Read our Equality, Diversity & Inclusion policy here https://www.multiverse.io/en-GB/our-policies/equality-diversity-and-inclusion-policy. Our Commitment to Safeguarding Multiverse is committed to safeguarding and promoting the welfare of our learners. We expect all employees to share this commitment and adhere to our Safeguarding Policy https://cdn.sanity.io/files/6y1mknvo/prod-20240319/50283d0600920c5f1e02cf44e54c0f1534c74e61.pdf, our Prevent Policy https://cdn.sanity.io/files/6y1mknvo/prod-20240319/35a5defca7346bb1c212250867754b0a7ae5b478.pdfand all other Multiverse company policies. Successful applicants will be required to undertake at least a Basic check via the Disclosure Barring Service (DBS). For roles that will involve a Regulated Activity, successful applicants must also undergo an Enhanced DBS check, including a Children’s Barred List check and a Prohibition Order check. Roles involving Regulated Activity may interact with vulnerable groups, therefore are exempt from the Rehabilitation of Offenders Act 1974 meaning applicants are required to declare any convictions, cautions, reprimands, and final warnings. Providing false information is an offence and could result in the application being rejected or summary dismissal if the applicant has been selected, and possible referral to the police and the DBS.