Talent Acquisition Coordinator (Contract)

About Tailscale Tailscale is making safe connection effortless by delivering software that makes it easy to securely interconnect people and their devices, no matter where they are. From hobbyists to multinational corporations, teams of every size use Tailscale each day to protect their networks, share access to internal tools, and more. We're building a future for the Internet that's easy, sensible, and safe, like it used to be. Founded in 2019 and fully distributed, we're backed by Accel, CRV, Insight, Heavybit, and Uncork Capital. About the Role We’re looking for an organized, thoughtful, and highly collaborative Talent Acquisition Coordinator to help deliver an exceptional recruiting experience at Tailscale. This is initially a 6 month contract position with the potential to extend and/or convert to a full-time role based on business needs and performance. Reporting initially to the Director of Talent Acquisition, you’ll partner with Talent Acquisition Partners, Sourcers, hiring managers, interview teams, and candidates to keep recruiting processes running smoothly and efficiently. Over time, this role is expected to align under our Talent Acquisition Operations & Programs function as that team evolves. This is more than a scheduling role. You’ll help create a consistent, high-quality candidate and hiring team experience while identifying opportunities to improve processes and help Talent Acquisition scale effectively. The ideal candidate thrives in a fast-moving environment, brings exceptional attention to detail, communicates proactively, and enjoys finding better ways to make complex processes feel seamless. Key Responsibilities Coordinate the Recruiting Process • Coordinate phone screens, assessments, panel interviews, and other interview stages across candidates, interviewers, and time zones. • Manage complex scheduling and changing priorities with a high degree of accuracy, responsiveness, and attention to detail. • Ensure candidates and interview teams have the information and support they need throughout the interview process. • Proactively identify and resolve scheduling conflicts, process gaps, and potential delays to keep searches moving forward. Deliver an Exceptional Candidate Experience • Create a thoughtful, consistent, and high-touch candidate experience throughout the interview process. • Serve as a key point of contact, providing candidates with clear, timely communication and support. • Anticipate candidate needs and ensure interactions are organized, welcoming, and reflective of Tailscale’s culture. • Partner with Talent Acquisition Partners to keep candidates informed and engaged throughout the process. Partner with Talent Acquisition & Hiring Teams • Build strong working relationships with Talent Acquisition Partners, Sourcers, hiring managers, interview teams, and cross-functional partners. • Support hiring teams with interview logistics, process questions, pre-briefs, debriefs, and other coordination needs. • Communicate proactively when issues arise, partnering with the appropriate stakeholders to keep hiring processes moving forward. Support Recruiting Operations • Maintain accurate recruiting data, candidate records, interview plans, workflows, and documentation across our recruiting systems. • Identify recurring inefficiencies and recommend improvements that simplify processes for candidates, recruiters, and hiring teams. • Partner with Talent Acquisition Operations on process improvements, reporting, documentation, tools, and automation. • Support the adoption of recruiting technology and AI-enabled tools that improve efficiency and team effectiveness. Contribute to TA Programs & Projects • Support Talent Acquisition programs and projects that improve candidate experience, recruiting effectiveness, and team scalability. • Maintain recruiting resources, templates, documentation, and team knowledge. • Contribute to employer brand, referrals, recruiting events, and other talent initiatives as business needs evolve. What We Are Looking For • Experience in recruiting coordination, Talent Acquisition, People Operations, or a similarly fast-paced and highly organized environment. • Demonstrated ability to manage complex scheduling across multiple stakeholders, priorities, and time zones with exceptional attention to detail. • Strong organizational and prioritization skills, with the ability to manage competing priorities and maintain a high level of accuracy. • Proactive problem-solving skills, sound judgment, and the ability to anticipate issues, find solutions, and escalate when appropriate. • Strong written and verbal communication skills, with a thoughtful and professional approach to candidates, hiring teams, and senior leaders. • A strong sense of ownership and urgency, with the adaptability to operate effectively as priorities, processes, and business needs evolve. • Experience with recruiting systems and collaboration tools such as Greenhouse, ModernLoop, Google Workspace, and Slack, with curiosity about automation and AI-enabled recruiting tools. Nice to Have • Experience supporting recruiting in a high-growth or globally distributed technology company. • Experience coordinating complex technical, GTM, or executive interview processes. • Experience identifying and implementing improvements to recruiting workflows or coordination processes. • Comfort using data, automation, or AI-enabled tools to improve efficiency and reduce manual work. • A track record of creating an exceptional experience for both candidates and hiring teams. Note: this is a contract position and is not eligible for the full-time, exempt benefits listed below. CAN Pay Range $53—$60 CAD Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic! What We Offer • An inclusive, flexible environment where you can be your authentic self. We recognize the impact of diverse voices and backgrounds on the growth of our people, product, and company. And that flexibility in how and when you work empowers our team to integrate work and life. • A competitive total compensation package. This includes a base salary, an equity incentive plan and variable commission (for quota-based roles). • Comprehensive group benefits with no waiting period. Take advantage of coverage for health, vision, dental, and more for you and your family! • Remote first company—most of our teams work fully remotely. Enjoy a change of scenery wherever you can get wifi, participate in virtual and in-person social events, and leverage our corporate co-working program to visit WeWork (or other similar spaces near you). Some roles require in-office collaboration depending on team needs, which will be clearly noted in the job description. • Employer-funded retirement contributions. Tailscale will match your retirement contributions dollar-for-dollar, up to a maximum annual employer contribution equal to 0.75% of your eligible compensation. • Connect with other Tailscalars IRL. Attend our annual company retreat, participate in team off-sites, and collaborate in person with teammates across Canada, the United States, the United Kingdom, and Singapore. We support intentional in-person connection through team travel and distributed collaboration. • Support for your personal and professional development. Grow your career thoughtfully with $1500 USD annually for professional development, or take advantage of mentorship, coaching, and internal promotion opportunities. • Paid time off and a healthy work-life integration. Our flexible, paid time off program supports you for any situation life throws your way, whether moving homes or travelling the world! • A build-your-own home office setup. You choose your own company-owned laptop (Mac or PC), receive a monthly home internet reimbursement, and $500 USD to customize your workstation to make it your own. • Paid parental leave program. We care about your life outside of work and encourage new parents to take advantage of parental leave top-ups (20 weeks for birthing parents, 16 weeks for non-birthing parents). Tailscale is committed to providing an accessible and inclusive hiring process. If you require an accommodation at any stage of the recruitment process or related to any aspect of this role, please contact your recruiter. Our hiring process uses AI-assisted tools to help screen and assess candidates. All hiring decisions are made by people. Please be aware that legitimate emails from Tailscale's talent team will only originate from @tailscale.com, @greenhouse.io, and @interviews.modernloop.io email addresses. For more information about protecting yourself from impersonators and scams, please visit https://tailscale.com/scam-awareness.