Business Operations Lead

THE OPPORTUNITY Seneca is seeking a Business Operations Lead to run strategic finance, accounting, contracts, insurance, compliance, purchasing, payroll and benefits, and the office. Right now those things are spread across an outside accounting firm, a payroll vendor, outside counsel, a fractional Head of Ops and the CEO. As we continue to scale, we are seeking someone who can up-level this organization both in terms of our daily operations and in key moments like M+A, equity and debt financings, key partnerships etc. This role reports to the CEO with tight partnership. There will be opportunity to hire and/or bring in additional outside resources over the next twelve months. WHAT YOU'LL DO Finance & Accounting - You run the finance function. Both FP&A and accounting. - Partner with teams to ensure they pick the right strategies for both cost and revenue optimization as Seneca scales. - Own the monthly close with our outside accounting firm. - Get the accounting right for a hardware company moving into production: inventory, BOMs, capitalized R&D, fixed assets, and revenue recognition on multi-year contracts with agencies and utilities. - Handle invoicing and collections, including milestone billing on government and utility contracts. - Figure out the right policies for expense management and suggest our monthly budget – keeping us tracking to it. - Keep the budget and board package current. Contracts, Compliance & Risk - Own contracts. Work with outside counsel on customer agreements, supplier terms, NDAs, and government contracting paperwork. Know what we have signed and what it commits us to. - Own insurance, including aviation and product liability. For a drone company this is real work. - Keep the compliance calendar: corporate filings, state registrations, export controls, and the requirements that come with selling to public agencies. Purchasing & Vendors - Run purchasing so engineers can get what they need fast and we still know where the money went: approvals, corporate cards, expense policy, vendor setup. - Negotiate large vendor and supplier agreements. - Partner with outside lawyers on where to draw the lines on NDAs, partnership agreements, and any other day to day legal questions. People Operations - Oversee payroll, benefits, and the HRIS through our vendors. - Help us continue to drive exceptional recruitment. - Own compensation and equity: bands, offers, grants, refreshes, and the promotion process, with the CEO. - Make sure the basics are covered: I-9s, multi-state registrations, handbook, required trainings. Bring in outside HR counsel when a situation calls for it. - Be someone employees can come to in confidence when something is wrong. Systems & the Office - Own the finance and ops systems (Ramp, Rippling, Carta, QuickBooks) and decide when to replace one. - Run the Sausalito office: lease, facilities, IT and security basics, equipment. There are others in the loop here, but you have the opportunity to formalize facilities. WHAT YOU BRING This is a high visibility / high upside role for a candidate who wants to be an early strategic partner to an experienced CEO in a high impact, high growth startup. You’ll often partner with the CEO, so a history of excellence is valued. - Experience in strategic finance or private equity and/or investment banking - You have run finance and operations at a venture-backed startup, ideally one that builds hardware, through a period of real growth. - You understand accounting well enough to manage an outside firm and catch their mistakes: GAAP, revenue recognition, inventory, capitalized R&D. - You are a generalist and you like operating. You fix things rather than write about them. - You love to design scalable operational processes, including automating manual workflows, identifying future bottlenecks, and evaluating tools, partners, and vendors for long-term scalability - You handle confidential information with care. - You write and speak plainly, and you can explain business concepts to anyone. - You want to work in person in Sausalito. WHAT WE OFFER - Competitive Salary — Reflective of your skills and experience - Equity Compensation — Be an owner in the company's future - Comprehensive Health Coverage — Medical, dental, and vision plans - Health Savings Account (HSA) — Optional pre-tax savings for medical expenses - Unlimited PTO — Flexible time off to recharge, plus paid company holidays About Us Seneca is building cutting-edge drone and sensor technology for wildfire suppression, aiming to eliminate wildfire risk across 500 million acres of high-risk U.S. + allied territory. Backed by top-tier investors, including Convective Capital, Caffeinated Capital, First Round Capital, Slow Ventures, Nextview Ventures, Transition Capital, Bullpen Capital, Stepstone Group, Roar Capital, Offline Ventures, and leaders from Palantir, Google, Meta, and many others. Founded by Stu Landesberg (former Founder & CEO of Grove Collaborative — IPO in 2022 at $1.7B) and fire industry experts, Seneca is a mission-driven company dedicated to climate resilience and fire prevention. Don’t meet every single requirement? If you're excited about this role but your experience doesn’t align perfectly with every qualification, we encourage you to apply — you may still be the right fit for our team.